Introduction
Our Privacy Policy will help you understand what information we collect and process using the Police Car UK website, and for the management of our membership, how we use it, and what choices you have about your personal data.
When we refer to “PC-UK” or “us” within this Privacy Policy, we are referring to Police Car UK the organisation which provides this website, and membership activities and services which may be made available to you from this website.
Data Protection Framework
Police Car UK is a membership-based organisation, based within the United Kingdom, and as such is registered with the Information Commissioner’s Office (ICO) as a Data Controller under the UK Data Protection Act of 2018 with registration number ZB 281259. The UK Data Protection Act 2018 is closely aligned with the requirements of the EU General Data Protection Regulation 2016/679.
1. Customer and Member Data
You may decide to send us your personal information via this website if you are seeking more information, requesting membership or for other similar purposes. Your decision to disclose your personal data is entirely voluntary, and by doing so, you are providing us with your specific consent to use your personal data only for the purposes for which you have disclosed it to us.
PC-UK may access and use your Customer Data only for the purposes for which you have submitted it to us to (a) provide information to you, (b) make contact with you, (c) provide membership services to you. e.g. meeting or event notifications, or (d) maintain the operations and security of the website and related services we provide to you. We will not use your personal information for any other purposes, for example the communication of marketing material, unless we have obtained your specific consent to do so.
We will at all times handle and store your personal data in accordance with industry best practice aligned with ISO27001, the international standard for information security. This includes the activities and procedures undertaken by our own personnel and any authorised third parties (see Section 5), and the technical controls which we have implemented to prevent unauthorised access, compromise or theft of information from our applications and supporting computer systems.
2. Sensitive Personal Data
GDPR specifies a set of personal data categories which are considered to be “sensitive”, and which require special consideration by Data Controllers. This website, and any services available from this website, do not knowingly collect or process any sensitive personal data.
3. Children’s Personal Data
This website, and any services available from this website, are not directed to children under the age of 13. If you learn that a child under the age of 13 has provided us with their personal information without having parental consent, please contact the PC-UK Chairman (see Section 10) immediately so that we can take appropriate action.
4. Customer and Member Data Rights
As prescribed within data protection regulations, you have several rights connected to the provision of your personal data to PC-UK using this website or during the course of your membership with PC-UK. These include your rights to request that PC-UK:
● confirms to you what personal data it may hold about you, if any, and for what purposes
● changes the consent which you have provided in relation to your personal data
● corrects any inaccurate or incomplete personal data which may be held about you
● provides you with a complete copy of your personal data for you to move elsewhere
● stops processing your personal data, whilst an objection from you is being resolved
● permanently erases all your personal data promptly, and confirms to you that it has done so (there may be reasons why we may be unable to do this)
To contact PC-UK, please see Section 10 below.
If PC-UK does not address a validated request or fails to provide you with a valid reason why it is unable to do so, you have the right to contact the Information Commissioner’s Office to make a complaint. They can be contacted via their website (www.ico.org.uk) or by telephone 0303 123 1113.
5. Storage and Retention of Personal Data
PC-UK securely stores and retains personal data provided to it as follows:
● General communications from non-members – as long as necessary to complete enquiries or respond, and for no longer than 12 months thereafter.
● For current PC-UK members – for the duration of their membership with PC-UK and for no longer than 12 months thereafter.
● For former PC-UK members – for no longer that 12 months following the date of expiry of their membership.
Information no longer required is securely deleted if in electronic format and shredded if in paper format.
6. Declaration of Sub-Processing
To make an informed decision on whether to provide your personal data to PC-UK using this website, or for membership applications, we need to make you aware of three organisations that act as Data Processors for us in the provision of our services to you:
● Paypal (Europe) SARL et Cie, SCA of Luxembourg, who provide on-line payment services for the purpose of becoming a member, and whose privacy information is at https://www.paypal.com/myaccount/privacy/privacyhub.
The activities to be undertaken by each of these Data Processors have been carefully assessed by PC-UK. Details are available upon request from the PC-UK Chairman (see Section 10).
In addition, Tapatalk Inc of California, USA, provide the optional forum functionality used by PC-UK members, and whose privacy information can be located at https://www.tapatalk.com/privacy_policy. Whilst PC-UK can moderate forum content, individual users take responsibility for their registration data and forum posts as per the supplier’s privacy policy.
7. Website Cookies
This website uses cookies to record log data. We use both session-based and persistent cookies, dependent upon how you use or interact with this website.
Cookies are small text files sent by us to your computer, or from your computer or mobile device to us each time you visit our website. They are unique to you or your web browser. Session-based cookies last only while your browser is open and are automatically deleted when you close your browser. Persistent cookies last until you or your browser delete them, or until they expire.
We use cookies which are not specific to your account but are unique and allow us to undertake website analytics and customization, among other similar things. If you decide to disable some or all cookies, you may not be able to use some of the functions on our website. We may use third-party cookies, for example Google Analytics, and you may choose to opt-out of third-party cookies from their website.
8. External Links
This website may include relevant hyperlinks to external websites not controlled by PC-UK. Whilst all reasonable care has been exercised in selecting and providing any such links, you are advised to exercise caution before clicking any external links. We cannot guarantee the ongoing suitability of external links, nor do we continually verify the safety or security of the contents which may be provided to you. You are advised, therefore, that your use of external links is at your own risk, and we cannot be responsible for any damages or consequences caused by your use of them.
9. Changes to this Privacy Policy
We may change this PC-UK Privacy Policy from time to time, and if we do so we will post any changes on this page. If you continue to access this website or maintain your membership after those changes have come into effect, you will have deemed to have agreed to the revised policy.
10. Contacting PC-UK
If you have any questions about this Privacy Policy, would like to exercise any of your statutory rights, or to make a complaint, please email chairmanpolicecaruk@gmail.com
